Executive Assistant + Project Manager

Executive Assistant + Project Manager

Overview of Role:

BirdieBox is currently seeking a highly passionate, proactive, and detail-forward thinker to join our team as the Executive Concierge. This is a full-time position and is responsible for supporting the daily needs of the Chief Revenue Officer including by not limited to: administrative support, executive reporting, invoicing, order submissions and other special projects as needed.

This role will have multiple day-to-day duties and therefore requires a person that can easily multi-task and handle large amounts of information at once. Because we are a rapidly growing company, this role will encompass high expectations with evolving responsibilities. A strong desire to listen, learn, adapt, and grow are invaluable at our company.

Requirements of Role:

  • Provide administrative assistance, such as writing/editing emails and preparing communications on behalf of the CRM
  • Maintaining comprehensive and accurate records. Organizing data where appropriate (i.e.google drive, sales force, etc)
  • Perform minor accounting duties such as creating invoices and tracking daily deposits
  • Organize meetings by sending invites, sending agendas, collecting any appropriate info prior to, sending reminders, etc
  • Manage the calendar for the CRO which includes collecting any pre-meeting information to properly prepare and prioritizing the most sensitive matters each day.
  • Daily management of the phone and general inquiry inbox for the Frisco showroom. All communications to be delivered in the best customer service-oriented approach.
  • Greet guests as then enter the Frisco Showroom. Be equipped to ask the appropriate questions and speak to the company’s key differentiators and services.
  • Daily upkeep and general maintenance for the Frisco Showroom. This may include receiving and delivering mail, general cleaning, stocking of supplies such as snacks, paper goods, beverages, etc
  • Learn internal processes and manage sample orders for the executive team via SalesForce (CRM) and Odoo (WMS).
  • Project management support as needed. This can include cross departmental work to learn and develop processes and efficiencies as needed.

What We're Looking for in YOU:

  • Positive attitude with a solutions-focused mindset
  • Must be a self-starter with effective time management skills
  • Proactive, autonomous and self-motivated with a sense of urgency and dedication to accuracy
  • Strong communication and decision-making skills
  • Ability to work in a fast-paced environment and quickly adapt to change

Other Details

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